The Revolver PR team are frequently asked for tips by start-up businesses looking to get things moving with the help of some publicity-based momentum. After all: not everybody has the budget to hire in Digital PR support, but every entrepreneur needs a quality communications strategy to generate interest in their products, people or services.
We’re always happy to help, so here’s the six essential questions every start-up company needs to ask itself before setting off on the public relations trail ….
What’s the scoop?
Think about your readership; is what you have to say interesting? Is it newsworthy? Hundreds of companies start-up every day, chances are (unless yours is truly unique) that news of your business starting isn’t going to be inspiring enough to make it’s way to print… but don’t despair, there is always an interest in something, it’s just a case of figuring out what! So, if not your launch then consider: a new product or feature, promotional events, or your company’s position on a relevant newsworthy topic.
Remember, you want to interest the journalist, journalists want to interest their readers – so make sure you’re targeting their readers with something they’ll want to read!
What are you trying to say?
Obviously the most important thing about PR is making sure your message is understood by the public, right? Well, you’d be surprised how many times the key message in a press release gets lost in a sea of jargon and off-topic dialogue. Make sure that you can keep your message as clear and concise as possible, after all, you want as many people to understand as possible to maximise your exposure, and of course, journalists aren’t interested in things they or their readers won’t understand.
Easier said than done? Unsure if your message is clear? A lot of people involved in jargon-heavy industries can sometimes struggle to recognise it, try getting a friend to read it and tell you what it’s about, if they can’t figure out what you’re trying to say, chances are others won’t either.
Who’s going to read it?
Everything is interesting to someone, and chances are, there will be a publication for that someone, so make sure your releases are going to the right kind of places to be read by the right kind of people. The simple fact is, not everything your business does is going to have a widespread appeal, but it will have some appeal! It’s important to recognise who is going to be interested in what you’ve got to say. Consider building a variety of different mailing lists that can target specific areas, what might interest a journalist from a trade website may not interest a regional newspaper journalist, so make sure the right releases are going to the right places.
How do you build a mailing list? Hit the search engines; look for news items and articles with a similar content to your own, find the kind of publications that would be willing to publish items that can cover a variety of different demographics. And phone them! Ask for email addresses; remember, journalists always want stories, so they’ll be happy to have them sent directly to them or to a generic address… but, all the more reason to target your releases. If they know you only send relevant releases they’ll want to read them, but if you get a reputation for spamming them with everything, you’ll end up getting ignored.
What else will you need?
You’ve sent your release and generated some interest. Fantastic. But some journalists think there is more to the story than just running the release and they’re on your case, now what? It’s always good practice to make sure you’ve got readily available resources that you can send at request, this can include: photos, videos, quotes from key people, any data or infographics or a deeper explanation and insight in to the topic.
Make sure that you mention that there are resources available in your pitch; it may seem obvious, but make sure you enclose contact details too. Give a little information about what resources are available, whether images are hi or lo-res and who potential quotes would come from.
When should I use embargoes?
Embargoes can be very useful when you want to time coverage at exactly the right time. Got an exclusive bit of news? A new product? New service? New launch? If you place an embargo on a release you can ensure that all your targeted journalists can have stories lined up to coincide with the big day for maximum exposure! And as the velvet cloth is whipped away to the open-mouthed gasps of onlookers, the rest of the world can share in the adulation as publications mirror the big reveal in writing, what could go wrong?
Be careful! Embargoes are there when you want journalists to have advanced warning of a big event, either to give them sufficient time to develop the article or to coincide with an event day to get maximum publicity. So make sure that an embargoed piece falls in to one of these categories! If a pitch is needlessly embargoed journalists may ignore the embargo or, more likely, forget about the piece come the big day.
How can I build a relationship with journalists?
So you’ve built your custom mailing-lists, and your sending your tailored releases. But somehow, it doesn’t feel enough, you want a better idea of what these journalists want so you know you’re sending the right stuff. If only there was some way of being able to stay continuously connected to this large number of people so you can know what they’re thinking. Good news! Social media is the future! …it is also the present, and no self-respecting journalist will miss out on the benefits of an online presence; following journalists on Twitter will mean you’re constantly plugged in to their wants and needs. This insight can be invaluable when tailoring your releases and pitches.
But don’t feel you have to be totally passive, the clue is in the name, SOCIAL media – a little interaction can go a long way and can be a great way to build a relationship that extends beyond solely professional.